CAL FIRE

California Department of Forestry & Fire Protection

Cal Fire’s firefighters, fire engines, and aircraft respond to an average of more than 5,600 wildland fires each year and are responsible for providing protection over 31 million acres of state land. This places high demand on Cal Fire’s ability to manage manpower efficiently. Before implementing InTime, Cal Fire was using multiple spreadsheets for scheduling, resulting in a lack of clear oversight and inefficient management.

The first time we used InTime, we filled 50 days of Overtime in just 2 hours. With the old phone call system it would have taken 3 weeks to complete

Charlie Hanes

Deputy Chief of Operations

EMPLOYEES

UNITS

BATTALIONS

STATIONS

CAL FIRE’S CHALLENGES

3 WEEK LONG OVERTIME PROCESS

In some units of CAL FIRE, 20 hours/week were being spent managing overtime and finding qualified personnel to fill shifts.

MULTIPLE SCHEDULES ON SPREADSHEETS

Schedules were built and managed using excel. Even more, different departments within the Unit would have their own spreadsheets; resulting in an inefficient management of manpower.

6 HOURS/WEEK MANAGING SCHEDULING

It previously required 4-6 hours per week making schedule adjustments and an additional 2 hours per month building schedules.

THE RESULTS WITH INTIME

%

REDUCTION IN TIME SPENT MANAGING OT

%

REDUCTION IN TIME SPENT SCHEDULING

HOW CAL FIRE DID IT

STREAMLINED SCHEDULING

Units that had multiple spreadsheets to manage their schedules were all consolidated into one system in InTime. Many of their manual processes became fully automated and allowed CAL FIRE to reduce daily scheduling management to just 10 minutes a day!

EFFICIENT OVERTIME MANAGEMENT

InTime has cut CAL FIRE’s time spent managing overtime to just under 30 minutes/week. They are able to fill overtime by finding qualified employees based on their own custom rule filters. Employees receive OT posting notifications via SMS and email and can respond directly through their mobile phone.

BETTER COMMUNICATION BETWEEN UNITS

The whole purpose of having a state-wide fire & protective service is to be able to share resources and communicate more efficiently. After implementing InTime, different units within CAL FIRE were able to easily share information on available staffing resources and easily move staff between stations, battalions and/or units.

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