Get ready for InTime U 2025!
InTime U 2025 Event Schedule
This year’s agenda is packed with interactive sessions, real-world success stories, and new ways to level up your scheduling and workforce management.
Meet our keynote speaker.
Greg Zaroslinski — Top-Ranked U.S. Navy Recruiter & Performance Coach
Join Greg as he covers what it truly means to lead from the top in today’s environment of cultural change, staffing instability, and rising public expectations. You’ll learn how to lead through uncertainty with confidence, bridge generational divides in the ranks, and shift from a command-and-control approach to one built on coaching, communication, and accountability
About Greg Zaroslinski
Greg Zaroslinski brings over 15 years of experience in elite recruiting, leadership development, and organizational transformation. A former U.S. Navy recruiter ranked #2 nationally, Greg later built and scaled a company to over $50M in revenue, earning a Top Entrepreneur of the Year nomination from the Entrepreneurs’ Organization in 2021. Today, he partners with law enforcement agencies across the country to tackle staffing challenges by modernizing recruitment, reducing attrition, and driving culture change to support long-term retention and readiness.
Mon, Oct 6th | 9:30-10:30
Regency ABC
INTIME U ‘25
Get to know our types of sessions this year.
InTime U 2025 offers four tailored tracks designed to meet the needs of every public safety professional from daily schedulers to strategic decision-makers. Whether you’re new to InTime or looking to optimize your agency’s investment, there’s a track built for you.
Track 1
InTime Administrator Track: Building Your System for Real-World Impact
Designed for those who configure and maintain their agency’s InTime system, this hands-on track covers everything from core setup (locations, units, permissions) to advanced tools like demand planning and automation that streamline workflows and improve accuracy. Ideal for both new and experienced admins looking to optimize their system.
Note: Advance sign-up required. Please bring a laptop.
This track is now at capacity. We’re no longer accepting sign-ups.
Track 2
Daily Scheduler Track: Scheduling with Impact – Managing the Moments That Matter
Designed for frontline schedulers managing daily coverage, last-minute changes, and timekeeping. This track covers the full scheduling lifecycle from shift assignments and templates to OT and payroll integration. This track equips you with the tools and confidence to run day-to-day operations smoothly.
Track 3
Maximizing Your Investment Track: Tools, Teams & the Future
Focused on long-term value, this track explores how to optimize, scale, and future-proof your InTime system. Gain insight on the InTime roadmap, leverage integrations, plan for staff transitions, and get a first look at new features like Vacation Bidding.
Track 4
From the Field Track: Customer Success Stories & Strategies
Hear firsthand from InTime customers as they share real-world challenges, solutions, and wins. This track includes case studies and a panel discussion packed with practical insights you can apply at your own agency.
SESSION TYPE
Solutions Sessions
Drop in for expert help or explore what’s new in InTime. Our Solutions Sessions are your go-to spot for tailored support and feature showcases.
One-On-One Support
Need help solving a specific issue?
Stop by the Success Hub for one-on-one support from our Customer Success team. Open throughout the event, the Success Hub offers personalized guidance to help you tackle challenges and get the most out of InTime. Walk-ins are welcome.
Mon, Oct 6th | 13:00-17:00
Nueces/Frio
Tues, Oct 7th | 9:30-12:00
Nueces/Frio
Tues, Oct 7th | 14:00-15:30
Nueces/Frio
Product Showcase
Curious to learn about the InTime product eco-system?
Visit the Product Showcase for information and live demos on specific InTime features and modules. This is a great opportunity to explore how InTime can be maximized to support your agency.
Mon, Oct 6th | 13:00-17:00
Nueces/Frio
Tues, Oct 7th | 9:30-12:00
Nueces/Frio
Tues, Oct 7th | 14:00-15:30
Nueces/Frio
Track #1
InTime Administrator Track
The InTime Administrator Track equips system admins with the skills to build and maintain a high-performing InTime setup. Over six hands-on sessions, learn to configure core structures, employee settings, and automation tools that reflect real-world operations and drive long-term success.
Note: Advanced sign-up required. Please bring a laptop.
*This track is now at capacity. We’re no longer accepting sign-ups.
Session 1
Build Your Foundation
Structuring Locations, Units & Activities for Operational Success
Focus: Designing the core structure your scheduling environment is built on
What’s Covered: Locations, units, activities, hour modifiers, and how they interact with scheduling and reporting
Goal: Build a system that mirrors your agency’s structure, streamlines operations, and supports future scaling
Mon, Oct 6th | 13:00-13:50
Pecos
Session 2
Define Your Workforce
Setting Up Employees, Attributes & Tracking That Work for You
Focus: Configuring employee records and classifications for maximum visibility and control
What’s Covered: Employee profiles, job attributes, custom fields, customer data, and tracking categories
Goal: Enable accurate scheduling, filtering, and reporting by setting up your people and classifications properly
Mon, Oct 6th | 14:00-14:50
Pecos
Session 3
Templates that Work
Designing Reusable Schedules for Real Efficiency
Focus: Creating efficient, repeatable scheduling frameworks
What’s Covered: Template schedules, team-based patterns, shift setup best practices
Goal: Reduce manual scheduling and increase accuracy with templates that reflect your agency’s real-world routines
Tues, Oct 7th | 11:00-12:00
Pecos
SESSION 4
The Right Access. The Right Rules.
Time Banks, Permissions & User Management
Focus: Managing user access and time bank logic
What’s Covered: Time bank creation and configuration, role-based permissions, user account setup
Goal: Ensure users have the appropriate access and that time off, OT, and accruals are tracked accurately
Tues, Oct 7th | 13:00-14:00
Pecos
SESSION 5
Time Off Without Staffing Gaps
Leave Types & Coverage Level Strategies
Focus: Balancing leave management with minimum staffing requirements
What’s Covered: Leave types, leave rules, unit/location coverage levels, and how they affect approvals
Goal: Support fair and policy-aligned time-off processes without compromising operational coverage
Tues, Oct 7th | 14:10-15:00
Pecos
SESSION 6
Smart Tools for Smarter Scheduling
Weekly Demand, Organizers & Calculators
Focus: Using advanced tools to optimize scheduling and reduce administrative burden
What’s Covered: Weekly demand setup, Find List Organizers for workflow shortcuts, and Calculators for custom rule automation
Goal: Empower administrators to proactively plan for staffing needs and enforce complex rules with less manual effort
Tues, Oct 7th | 15:30-16:20
Pecos
Track #2
Daily Scheduler Track
Designed for frontline schedulers managing daily coverage, last-minute changes, and timekeeping. This track covers the full scheduling lifecycle from shift assignments and templates to OT and payroll integration. This track equips you with the tools and confidence to run day-to-day operations smoothly.
SESSION 1
Foundations First
Building Confidence with Daily Scheduler
Focus: Core skills for managing daily coverage
What’s Covered: Assigning shifts, modifying schedules, team/unit-based scheduling, basic troubleshooting
Goal: Equip users with the fundamentals to manage daily operations
Mon, Oct 6th | 13:00-13:50
Regency ABC
SESSION 2
Chaos to Clarity
Mastering Templates & Rotations
Focus: Automating repetitive scheduling
What’s Covered: Creating templates, managing rotations, building efficient weekly schedules
Goal: Reduce manual work and increase schedule consistency
Mon, Oct 6th | 14:00-14:50
Regency ABC
SESSION 3
Beyond the Basics
Managing OT, Leave, and Special Events
Focus: Navigating common scheduling disruptions
What’s Covered: OT requests, leave approvals, event coverage, backfilling, fairness and transparency tips
Goal: Handle complexity and maintain staffing levels with ease
Tues, Oct 7th | 11:00-12:00
Recency ABC
SESSION 4
Demand-Based & Ad Hoc Scheduling
Focus: Aligning staff with real-time needs
What’s Covered: Weekly/block demand, last-minute edits, call-ins/no-shows, coverage adjustments on the fly
Goal: Adapt schedules quickly without compromising coverage
Tues, Oct 7th | 13:00-14:00
Regency ABC
SESSION 5
Role-Specific Scheduling
Corrections & Dispatch
Focus: Addressing high-complexity, 24/7 environments
What’s Covered: Post-based scheduling, radio coverage, relief planning, fatigue considerations
Goal: Support mission-critical operations with tailored scheduling approaches
Tues, Oct 7th | 14:10-15:00
Regency ABC
SESSION 6
From Timekeeping to Payroll
Closing the Loop with Accuracy
Focus: Accurate scheduling for timekeeping
What’s Covered: Timekeeping workflows, shift-to-timesheet flow, exception handling, audits, reports, timekeeping exports
Goal: Ensure schedules translate into clean, accurate payroll every time
Tues, Oct 7th | 15:30-16:20
Regency ABC
Track #3
Maximizing Your Investment Track
Focused on long-term value, this track explores how to optimize, scale, and future-proof your InTime system. Gain insight on the InTime roadmap, leverage integrations, plan for staff transitions, and get a first look at new features like Vacation Bidding.
SESSION 1
Your Voice, Our Future
Live Input & Collaboration Workshop
Focus: Creating space for real-time feedback and user-driven product development
What’s Covered: Walkthroughs of in-progress features, targeted discussions, open forum for feedback
Goal: Give users an active role in shaping upcoming features and improving the platform in ways that directly impact their operations
Tues, Oct 7th | 15:30-16:20
Blanco/Llano
SESSION 2
Streamlining Operations
Unlocking the Power of InTime Integrations
Focus: Understanding integration options to streamline workflows and reduce duplicate work
What’s Covered: Overview of InTime’s integration capabilities, success stories, best practices for implementation
Goal: Help agencies identify opportunities for automation and system interoperability to improve accuracy and efficiency
Tues, Oct 7th | 13:00-14:00
Blanco/Llano
SESSION 3
Partnering for Success
How to Leverage Your Customer Success Team
Focus: Strengthening the relationship between users and their CS team
What’s Covered: The role of Customer Success, available resources, support workflows, when and how to reach out
Goal: Empower users to proactively work with their CS team to achieve long-term success and adoption
Wed, Oct 8th | 10:00-10:50
Regency ABC
Session 4
Planning Ahead
Succession Planning in Your Agency and InTime
Focus: Preparing for staff transitions while maintaining schedule continuity and system knowledge
What’s Covered: Training strategies, permission management, internal documentation, role hand-offs
Goal: Help agencies future-proof their InTime expertise and maintain stability when key staff leave or change roles
Wed, Oct 8th | 9:00-9:50
Regency ABC
Session 5
InTime's Latest & Greatest
Focus: Highlighting InTime’s latest features, with a deep dive into the new Vacation Bidding module
What’s Covered: An overview of recent feature enhancements designed to improve efficiency and user experience and a walk-through of the new Vacation Bidding module.
Goal: Keep attendees up to date on the latest improvements in InTime
Mon, Oct 6th | 15:30-16:20
Regency ABC
Session 6
InTime for Managers
Tools to Lead With Clarity
Focus:
Empowering managers to leverage InTime’s top-down tools for decision-making, oversight, and performance monitoring.
What’s Covered:
This session will explore how to use InTime’s dashboards, audit trails, and reporting tools to improve visibility, accountability, and decision-making. Attendees will learn how to analyze staffing levels, overtime, and leave patterns, and interpret system data to drive operational insights.
Goal:
Equip managers with the skills and strategies to move beyond day-to-day scheduling and into high-level oversight, improving transparency, promoting policy compliance, and supporting data-driven leadership with InTime’s management tools.
Tues, Oct 7th | 14:10-15:00
Blanco/Llano
Track #4
From the Field Track
Hear real-world stories from InTime customers as they share challenges, wins, and creative solutions. This track includes agency-led case studies and a panel discussion with practical tips you can apply in your own organization.
SESSION 1
TBA
Mon, Oct 6th | 13:00-13:50
Blanco/Llano
SESSION 2
TBA
Tues, Oct 7th | 11:00-12:00
Blanco/Llano
SESSION 3
Panel
TBA
Tues, Oct 7th | 9:15-10:30
Regency ABC
INTIME U ‘25
Event Schedule
Oct 5th
Sunday
OCT 6TH
Monday
Greg Zarolinski
